HOA/Condo Accounting Services

Comprehensive HOA and Condo Accounting Solutions for Seamless Financial Management

+1 (646) 367-8976

sales@ohiaccounting.com

Request for Information

Cost Savings

40-60% cost savings compared to in-house hired staff

Staff with 6+ years of HOA accounting experience

Skilled Employees

Daily receipting and payables, timely reconciliations and financials

On-Time Accounting

18+

Years of Serving the Real Estate Sector

130+

Real Estate Clients Including 30+ HOA Managers

250K+

Units and doors Covered in our Services

400+

Team Including Graduates, CPAs and MBAs

7

Serving Seven of the Top 50 Real Estate Companies

HOA management companies encounter distinct challenges such as fragmented customer bases, thin margins, and staffing difficulties. OHI's specialized HOA Accounting services offer tailored solutions to address these needs efficiently. With expertise in residential real estate accounting and proficiency in platforms like Vantaca, StrongRoom, and more, we've assisted over 130+ management firms nationwide, enhancing their operational capacity and profitability.

Our team of experienced junior accountants and property accountants delivers cost-effective services at competitive rates, ensuring efficiency and reliability. Covering a wide geographic spread, including California, New York, Texas, and more, our solutions have become indispensable for HOA management companies striving to navigate industry complexities while maximizing financial potential.

Accountants with at-least Six Years of Real Estate Experience

Sq. Ft. Highly Secure Delivery Centre

6+

30000

Our Credentials

Commercial & Residential (HOA Management Cos., Condo Management Cos., Single-Family, Multi-Family)

120+

Clients Across USA

California | New York | Texas | Florida | Georgia | Ohio | Colorado | Kansas | Pennsylvania | Oregon | Washington

And More

Team Including CPAs, MBAs and Graduates

300+

Staff with Years of HOA Accounting

6+

Experience

• Homeowner Associations (HOA)
• Affordable Housing
• Single Family Housing
• Multifamily Apartments
• Tax Credit & HUD Properties
• Commercial
• Student Housing
• Retail
• Industrial

Key Real Estate Sectors

We Serve 7 of the Top 50 Real Estate/Property Management Companies in USA

and 200,000+ units

400+

HOAs (through our clients)

A specialized Community Association Management Company with offices in Aurora and Louisville, Colorado. They manage close to 70 communities.

HAPPY CLIENTS

An industry-leading Homeowner Association (HOA) management firm. They manage only condominium buildings. They have been in business since 2000, and is the highest rated management firm in Los Angeles.

• Entry of invoices with detailed notes and proper matching with POs/WorkOrders
• Entry of Utilities Including Auto-Paid Bills after checking for service periods, prior credits and due-dates
• Posting/Processing of vendor payments through Checks/ACH/Credit Cards in a maker-approver processing mode

Our Services

Accounts Payable

Monthly Billing and Accounts Receivable

• Billing to Owners for HOA dues and assessments
• Posting of Customer Receipts with daily/weekly reports
• Receivables reporting and email-based follow-up

• Monthly bank reconciliations of Operating (Checking), Savings, Money market and other account reconciliations with detailed information on reconciling items

Bank Reconciliations

Financial Reporting

• Comprehensive Monthly Financial Reports- Income-Expense statements, Balance sheet, Delinquencies Reports, Payables, Reconciliation Reports, General Ledger and Budget Analysis

• Yearly Budgets, Income and Expense Projections

Budgeting and Projections

• Drafting of Delinquency notices, breach notices and HOA violation letters

Administrative

* Not an exhaustive list

Franchise Tax Form 05-102 PIR

• Essential for corporations and LLCs, this report provides details on business ownership and Registered Agent information

Form 802 (Periodic Report - Nonprofit Corporation):

Franchise Tax - No Tax Due Report (Form 05-167)

• Texas nonprofits must file this to update their address and board member details and maintain good standing.

• Certifies that businesses owe no franchise tax for the reporting period, ensuring compliance.

Taxation And Compliance Support Services

Change of Registered Agent (Form 401) & Colorado Periodic Report Filing:

Data Management Services

• Preparing compliance packages for associations.
• Transferring filed forms and tax returns to appropriate folders.
• Setting up and removing associations from tracking software.
• Addressing notices from the Texas Comptroller and the IRS.

• Update or designate a new Registered Agent in Texas and complete annual filings for business entities in Colorado to keep state records current.

Residential Property Accounting

Commercial Property Accounting

Investment Analysis Services

Acquisition Analysis Services

Asset Management Services

Lease Abstraction Services

CAM Reconciliation

Back-Offfice Support Services

Other Services

Streamlining Accounting HOA/Condo Services

Corporate Profile Video

The video provides a brief overview of our services, real estate expertise, clients, work culture and most importantly our vision to be recognized as a leading outsourcing provider for the real estate segment.

Software Expertise

We have high expertise across multiple HOA, community, real estate and property management softwares used in USA.

Pricing

The indicative standard charges for Accounts Payable Specialist, Bank Rec. Specialist and Property Accountant roles are listed below.

Custom packages of 25, 50 and 80 hours per month are available

HOURLY CHARGES

$12

* onwards

Entry of invoices & bills

HOA dues receipting

Bank reconciliations

Simple financial reports

ACCOUNTS PAYABLE SPECIALIST

PROPERTY ACCOUNTANT

Accounts Payable Specialist Profile

Property Accountant Profile

Note

• The above charges are indicative charges for standard services to be performed by the particular role on a full-time basis (160 hours per month). A final quote will depend on the work-volume, activities required and the working hours. Part-time and flat fee quotes are also available

*Onwards (160 hours per month)

$2000

BANK REC. SPECIALIST

$2400

$1800

*Onwards (160 hours per month)

*Onwards (160 hours per month)

*Onwards (160 hours per month)

300+

real estate clients

120+

About Us

• 120+ real estate clients across North America in all major states and real estate sectors
• High client satisfaction - Most of our clients have been with us since 8+ years
• Fully integrated real estate service provider providing services in leasing, administration, accounting, analysis and allied services
• Specialist real estate outsourcing services provider since 2006
• Senior management team with rich outsourcing and management experience since 2003 in global companies
• Staff with at-least six years of real estate outsourcing experience
• Spacious office set-up (30,000 square feet) with modern facilities and uninterrupted power supply
• 200 MBPS high speed dedicated internet leased line

Full-Time
Accounts Payable Specialist

$1800

*Onwards (160 hours per month)

Note

• The above charges are indicative charges for standard services to be performed by the particular role on a full-time basis (160 hours per month). A final quote will depend on the work-volume, activities required and the working hours. Part-time and flat fee quotes are also available

Full-Time
Senior Accountant

$3200

*Onwards (160 hours per month)

Full-Time
Bank Reconciliation Specialist

$2000

*Onwards (160 hours per month)

Full-Time
Property Accountant

$2400

*Onwards (160 hours per month)

Pricing

Part-time and flat fee quotes of 25, 50 and 80 hours per month are available.

Client Profiles

A large Real Estate Investment and Management firm with more than 25 years of success as a real estate investor & sponsor. The company and its 1200 member team controls approximately 200 commercial and multifamily properties located in 30 cities.

A well-known Property Management Firm based in Santa Monica, CA. They manage Single Family, Multi- Family, Commercial and HOA communities.

A full service management company based out of Denver (CO) with extensive experience in both single and multifamily residential rental properties.

Contact Us

Learn More About our Accounting Services for HOAs and Condominium Associations

Related Services

Residential Property Accounting

Student Housing Accounting

Portfolio Accounting

Commercial Property

Accounting

Accounts Payable

Accounts Receivable

Bank Reconciliation

Month End Closing

Case Studies

Services, Team, Industry Experience and more

Covers work-flows, technology, transition time-frames and more

Useful Links

Real case studies covering RE developers, funds and PM cos.

Useful Links

Services

Industries

Other Services

Contact Us

US Office

244 Fifth Avenue, Suite P228, New York, NY 10001, USA

453 S Spring Street Ste 400 PMB1245 Los Angeles, CA 90013

IND Office

E 46/8, Okhla Phase II, New Delhi -110020, India

+1 (646) 367-8976

sales@ohiaccounting.com

Useful Links

Services

Other Services

Contact Us

US Office

244 Fifth Avenue, Suite P228, New York, NY 10001, USA

IND Office

E 46/8, Okhla Phase II, New Delhi -110020, India

+1 (646) 367-8976

sales@ohiaccounting.com

All Rights Reserved © 2024 OHI